Administrative Assistant, Local Brand Engagement & Events Marketing, limited term - (20 - 30 hours a week)

Posted Date: Aug- 5-2019

Job ID: 15308

Job Type: Part Time

Job Function: Administrative

City: Kent

State: Washington

Store: REI Headquarters is moving to Bellevue, Spring 2020!

What's cool about this job

This job contributes to REI’s success by providing moderately complex administrative assistance for a team within the Brand, Stewardship, and Impact Division (the Local Brand Engagement and Impact, National Events, and For All teams). This position will need to ensure that the daily and ongoing administrative tasks are accomplished in a way that supports the Company’s business initiatives and objectives and supports a team that is comprised of both field and headquarters employees.  Responsibilities include financial invoicing and vendor agreement documentation; contract completion for outside agencies and contractors, receiving and filtering incoming inquiries, coordinating schedules and events, coordinating Senior Manager travel, drafting and proofreading documents, maintaining records and data, and coordinating special projects. Models and acts in accordance with REI’s guiding values and mission.

  • Screens, directs and responds to incoming calls, mail, e-mail, and personal inquires to prioritize and ensure appropriate level of response.
  • Tracks incoming contracts and ensures appropriate level of seniority signature and finalization of written agreement.
  • Supports team projects that involve vendor payments or contract: ensures outside agents/agencies are paid according to REI policy
  • Drafts, types, proofreads, edits, and distributes documents such as agendas, presentations, meeting minutes and correspondence to relieve workload, ensure accuracy, convey position, and present appropriate image using word processing, presentation, organization structure software.
  • Gathers, compiles, tracks changes, maintains, files, backs-up, and distributes data to ensure effective cost control, and relieve workload associated with time and labor, expense reports, budgets, shared drives, supply inventory, distribution lists, or special projects using electronic files/folders, spreadsheets or manual means.
  • Coordinates the scheduling of meetings, travel, conferences or other special events to relieve workload, ensure effective cost control measures, appropriate prioritization and image.
  • Maintains  team SharePoint site, distribution of information, and meeting supplies
  • Fulfills, tracks, and maintains team technology needs (i.e. hardware and systems access)
  • Coordinates special projects as necessary.
  • Maintains ongoing relationships and serves as member on various committees to represent departmental and/or overall company interests; communicates company needs and expectations internally or externally; provides review, input, and recommendations as appropriate.

Bring your passion and expertise

  • 2+ years experience working in an administrative capacity.
  • Ability to operate office equipment including multi-line phone, photocopier, and fax machine.
  • Ability to draft, proofread and edit documents for spelling, grammar, and punctuation.
  • Proficient experience with MS Office Suite and web browsing/research.
  • Ability to provide administrative support to a full department and/or multiple managers and supervisors.
  • Ability to use discretion when dealing with information of a sensitive or confidential nature.
  • Actively participates and collaborates with others on one's own team and across REI for the achievement of business goals.
  • Flexible in one's viewpoints and positions in order to support the direction taken by others at REI.
  • Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities.
  • Consolidates information from various sources including feedback from others to reach sound decisions.
  • Considers the ultimate impact of decisions and actions on internal and external customers.Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work.
  • Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals.
  • Clearly conveys and accurately receives information by a variety of methods and in various situations.
  • Builds rapport with all kinds of people inside and outside the organization.
  • Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals.
  • Challenges the status quo, champions change and influences others to change

At REI we offer an enviable work environment that has been recognized on the "100 Best Companies to Work For" list since the award's inception – 22 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 150 retail locations (and growing), REI offers unique competitive benefits to its more than 13,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

ARTICLE 23-A, Section 753

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.