Event & Communications Coordinator - Temporary

Posted Date: Jan- 3-2020

Job ID: 16688

Job Type: Full Time

Job Function: Public Affairs

City: Kent

State: Washington

Store: REI Headquarters is moving to Bellevue, Spring 2020!

What's cool about this job

At REI, we believe a life outdoors is well lived, and our employees bring this idea to life daily for our community. You’ll be a part of a world-class Brand Stewardship and Impact team whose job is to help REI, the nation’s largest consumer co-op, further the organization’s impact on behalf of its 18 million members. Your focus will be helping to galvanize and engage our 13,000+ employees through events and cultural moments that are unique to the co-op.

As the co-op prepares for a headquarters move, you’ll focus on delivering an engagement strategy that will support employees and the co-op through this critical moment of transition. You’ll contribute to REI’s success by supporting the planning, coordination, and delivery of a remarkably positive experience for employees leading up to, during, and following the move itself. The goal? To support employees, elevate our culture, brand, and reputation, and ensure business continuity through this important time of change. In addition, you’ll support other events and important moments for the co-op as needed.

You’ll achieve this through solid project management skill and ability to flex in quickly changing conditions. You will be a creative, self-starting team member with the ability to influence and collaborate with peers in a fast-paced environment with multiple deadlines and complex, cross-divisional projects. You will demonstrate an outstanding track record in the craft of written and multimedia communications. You thrive on fast-moving, dynamic work, and easily toggle between workstreams. You have a strong team ethic, pitching in to do what needs to be done to bring these moments to life. And, of course, you love the outdoors.

Event, Recognition + Communication support:

  • Works with team to execute event plans, partnering with cross-divisional partners and external vendors

  • Supports a variety of tactical event, recognition + communication work streams (creative, production, logistics travel planning, technology, etc.)

  • Supports content development—including writing, designing, editing, and publishing—of written and multi-media content for internal web, email and print channels.

  • Creates and helps manage event staffing plans and team of volunteers.

  • Manages complex systems for shipping, storage, and maintenance of supplies.

  • Supports recognition program execution: data collection + distribution, certificates, gifts, more.

  • Craft + edit communications; emails, creative briefs, proposals, instructions, toolkits, FAQ, recaps, etc.

  • Support on-site logistics as well as pre-event site visits. 

  • Monitors event, recognition, campus, and internal comms mailboxes and respond to inquiries as appropriate. 

  • Supports the full internal comms + events team with leadership + strategy programs and projects.

  • Contributes to employee launches of key brand moments with tactical support

  • Manages self-service tools for partners across the business to run successful events.

Project management:

  • Effectively + efficiently plans for and leads all assigned workstreams for events + programs.

  • Builds thorough project plans, timelines. Manages plans + timelines with acute attention to detail, including quick identification of issues + critical dependencies.

  • Able to manage detailed databases of attendee and award recipient data.

  • Handles confidential information with utmost integrity. Connects working team together through project team updates, meetings, solid cross-team communication.

  • Maintains and manages files and assets for the team. 

  • Adheres to and manages budgets. 

Bring your passion and expertise

  • 2+ years of event planning experience, preferably in a corporate environment.  
  • 2+ years of project management experience, demonstrated ability to work on more than 1 project, program or event at a time.
  • 1+ years communication specialist experience in a corporate environment.
  • Experience with REI’s brand in a retail store or distribution center.
  • First-class writing and editing experience in a variety of media.
  • Excellent organizational, planning and troubleshooting skills; proven ability to achieve deadlines and effective manage multiple demands.
  • Ability to work long and varied hours; travel occasionally.
  • Savvy with a variety of technology platforms including Microsoft Word, Excel, Teams, PowerPoint, Outlook, Access; using + maintaining multiple versions of SharePoint; doing mail merges; email and web searches. Proficient with other technology platforms including online registration tools, online surveys, and digital apps
  • Experience designing effective communications in web and email designers.
  • Proven ability to thrive in fast-paced, ambiguous environment, juggling competing priorities.
  • Proven ability to take input and develop effective event logistics that achieve company goals.  Ability to present and sell ideas to event project teams and stakeholders.
  • Strong interpersonal skills and excellent verbal and written communication skills.
  • Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities.
  • Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work.
  • Ability to utilize remote working tools, with dispersed partners and independently.
  • Background or interest in behavior change or organizational psychology.

At REI we offer an enviable work environment that has been recognized on the "100 Best Companies to Work For" list since the award's inception – 22 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 150 retail locations (and growing), REI offers unique competitive benefits to its more than 13,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

ARTICLE 23-A, Section 753

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.