Project Manager - Employee Events (Logistics)

Posted Date: Nov-11-2021

Job ID: 21980

Job Type: Full Time

Job Function: Marketing

City: Seattle

State: Washington

Store: Seattle HQ

Remote Eligible: No

Please visit the Covid-19 Hiring Updates before applying

What's cool about this job

REI is committed to becoming a fully inclusive, antiracist, multicultural organization. To fulfill our brand promise of enabling a life well-lived outside for everyone, we are seeking candidates who demonstrate shared values of diversity, equity, inclusion, and antiracism.

For more than 80 years, REI Co-op has been fighting for life outside. Our co-op structure allows us to measure success differently than most companies. We put purpose – and people -- before profits and look beyond traditional business metrics to understand how we’re impacting our employees, our members and society. REI is committed to becoming a fully inclusive, antiracist, multicultural organization and we are working to build a transformed co-op in which everyone can enjoy life outside.

The mission of the Employee Events & Recognition team is to inspire, engage and inform the co-op’s leaders and employees through meaningful programs and experiences that are integral to co-op employee culture and community. In your role as Project Manager, you will focus on large scale and complex employee events and recognition programs. You will guide work that deepens employee engagement and advances culture across a dispersed headquarters team and field employees. You will be a key project leader, delivering innovation, inspiring and highly visible projects. With an emphasis on the co-op’s 12,000+ employees, your ability to operate both strategically and tactically in a frequently changing and fast-paced environment will be fundamental to your success.

This position contributes to REI’s success by contributing to the co-op’s impact work, including climate, advocacy and racial equity, diversity and inclusion through employee experiences. You are an exceptionally organized collaborator who can lead cohesion across internal partners and oversee external vendors to deliver best-in-class employee experiences. The successful candidate for this position has strong business acumen and proven ability to lead and collaborate across roles and levels of leadership. This candidate approaches project obstacles with an entrepreneurial mindset and an unwavering ‘can-do’ attitude that rallies teams to move work forward. This candidate advances the co-op’s commitment to ongoing process improvement efforts while driving role clarity, efficiency and effectiveness. Finally, this candidate leverages industry experience and a growth-mindset to propel project kick-offs forward, align to objectives and lead through challenges with confidence and minimal oversight.

  • Drives 360-degree project strategy across internal partners and resources, vendors, employees and decision makers for critical project timelines
  • Build comprehensive and creative project overviews for stakeholder alignment and execution
  • Partner with department’s program team that is focused on content to collaborate on content development within event design
  • Build project frameworks, milestone and reports with superior organization, clarity and attention to detail
  • Oversees project workback schedules across multiple workstreams including but not limited to: sourcing, vendor management, creative marketing, registration, food & beverage, transportation, experiences and engagement
  • Participate as both a leader and a representation of both hands-on effort as well as strategic oversight
  • Builds and maintains budget and forecast providing frequent status updates
  • Oversees team of project leads (can vary internal or external) providing decisions and guidance, elevating items for leader decision as needed and communicating status updates throughout
  • Deliver clear communication plans and templates across workstreams and various audience groups
  • Streamline data processing and lead process innovations and data capture projects and templates
  • Collaborate cross-divisionally with Creative Marketing, HR, Executive Admins and other divisions to lead and advance projects, building processes that unify efforts

Bring your passion and expertise

  • 5+ years of experience in internal or external events of at least 200 people with proven ability overseeing the entire event process, from design to execution, including experience with corporate travel, sourcing and vendor management.
  • 2+ years of experience working in virtual, in-person and hybrid event environments, managing internal and external production teams.
  • Knowledge and experience with online event platforms and tools (reg/web/mobile) for digital, live-streamed and in-person experiences for at least 200 people.
  • Proven ownership of budget and expense management for a portfolio of events
  • Superior written and presentation skills that represent clear, concise and intentional work, acting as a liaison and key communicator to stakeholders
  • Proven track record of delivering projects and milestones on time while leading internal and external partners to similar levels of excellence
  • Proven ability to succeed in highly ambiguous and fluid environments, finding a way to drive clarity for the team
  • Proven ability to operate both strategically and tactically with simultaneous projects and competing deadlines
  • Familiar with building resource models for projects through internal resources and vendor partnerships
  • Steward of REI’s impact priorities, including Racial Equity, Diversity & Inclusion (REDI) and Climate, building a strong, mutually supportive work spirit and culture where people can do their best work
  • Self-leader comfortable tackling new projects, vendor relationships, and platforms with critical thinking and analysis
  • Ability to build and foster strong relationships within and outside of the organization from individual contributors to senior leadership
  • Consolidates information from various sources including feedback from others to resolve project issues and reach sound business decisions
  • Experience with empathic event design with success designing human-focused events
  • Familiarity with O365 and Sharepoint
  • Familiarity with virtual event platforms (examples include MS Teams/Zoom/Aventri or other similar virtual event platforms)
  • Familiarity with registration software (examples include: Cvent/Aventri/Splash or similar event registration sites) and app platforms (examples include: Meeting Play/Double Dutch or similar event app software)
  • Acts upon opportunities and involves and influences others in the accomplishment of worthwhile departmental goals
  • Challenges the status quo, champions change and influences others to change
  • Flexible in one's viewpoints and positions in order to support the direction taken by others at REI

REI hires, trains, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  We remain deeply committed to making the Co-op a place where everyone can feel safe and be themselves. Join us.

At REI we offer an enviable work environment that Fortune Magazine has recognized on the "100 Best Places to Work" list since the award's inception – 23 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 160 retail locations (and growing), REI offers unique competitive benefits to its more than 15,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

ARTICLE 23-A, Section 753

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.