Senior Payroll Specialist

Posted Date: Nov-19-2019

Job ID: 16338

Job Type: Full Time

Job Function: Finance

City: Bellevue

State: Washington

Store: Eastgate Headquarters

What's cool about this job

This job contributes to REI’s success by efficiently and accurately processing the company’s in-house payroll. This position is instrumental in working with Accounting and Human Resources departments to support our pay and financial practices. Assists in the organization, review and processing of forms associated with federal, state, and local authorities. The Sr. Payroll Specialist works closely with the Payroll Manager on process review and higher-level payroll issues. Relies on extensive experience and judgment to plan and accomplish department goals. At times, acts as a lead to the Payroll Specialist II and Payroll Specialist I positions. Models and acts in accordance with REI’s guiding values and mission

  • Prepare and processes in-house bi-weekly payroll of 14,000+ employees in 45 states using Ultimate Software
  • Maintain all payroll related data ensuring the highest level of accuracy and confidentiality
  • Research, investigate and resolve payroll discrepancies by collecting and analyzing information
  • Confirm and/or submit quarterly and annual tax reports/statements generated by Ultimate Software (state tax reports, 940's, 941's, W-2's, etc.)
  • Maintain up-to-date knowledge of changes in payroll and tax compliance laws (US, State, and Local)
  • Review, reconcile and enter time sheet corrections for each pay period
  • Follow up with Employees for Time and Attendance submissions
  • Maintain, enter and audit new or modified information
  • Respond timely and professionally in response to employee and manager questions, Issues and escalations
  • Assists in payroll general ledger accounts reconciliations where applicable
  • Manage employee child support, levies, garnishments, etc. for compliance
  • Process off cycle pay runs and process manual checks when required
  • Follow policies and procedures; make recommendations for changes in polices/procedures to increase efficiency
  • Review and resolve payroll discrepancies in a timely and accurate manner, take appropriate actions to determine root cause and prevent similar issues from occurring
  • Maintain the highest level of confidentiality and protection of all payroll and employee related data/information
  • Assist team members as needed to meet department deadlines and commitments
  • Participate in testing system updates, changes and customizations
  • Projects – work on new company initiatives as needed
  • Perform other duties as assigned

Bring your passion and expertise

  • 5+ years general payroll experience
  • Proven experience with payroll tax reporting in a multi-state environment or ability to achieve proficiency
  • Experience with MS Office products with strong proficiency with Excel (vlookup, pivot tables) 
  • Experience with state internet file upload programs
  • Proficient with ten-key Detail oriented, able to set priorities, and handle multiple tasks efficiently 
  • Experience with Ultimate Software UltiPro Payroll systems
  • 2 Year Accounting Degree or equivalent experience
  • Certified Payroll Professional or classes working towards certification
  • Actively participates and collaborates with others on one's own team and across REI for the achievement of business goals
  • Flexible in one's viewpoints and positions in order to support the direction taken by others at REI
  • Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities
  • Consolidates information from various sources including feedback from others to reach sound decisions
  • Considers the ultimate impact of decisions and actions on internal and external customers
  • Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work
  • Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals
  • Clearly conveys and accurately receives information by a variety of methods and in various situations
  • Builds rapport with all kinds of people inside and outside the organization
  • Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals
  • Challenges the status quo, champions change and influences others to change

At REI we offer an enviable work environment that has been recognized on the "100 Best Companies to Work For" list since the award's inception – 22 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 150 retail locations (and growing), REI offers unique competitive benefits to its more than 13,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

ARTICLE 23-A, Section 753

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.