Sr. Administrative Assistant

Posted Date: Aug- 9-2019

Job ID: 15176

Job Type: Full Time

Job Function: Administrative

City: Kent

State: Washington

Store: REI Headquarters is moving to Bellevue, Spring 2020!


What's cool about this job

At REI, we believe that a life outdoors is a life well lived. When you choose to work at REI, you’re taking a unique path. If you want to leverage your expertise and enthusiasm to contribute to helping get people outdoors and giving back to the outdoor community, there’s no better place to be. As our Sr. Administrative Assistant supporting directors and managers in our Marketing department, you'll utilize your finely tuned administrative capabilities to support their travel, meeting, calendaring, expense reconciliation, technology and team onboarding needs. You'll help align your leaders' schedules to prioritize competing projects and ensure ongoing administrative tasks are accomplished in a way that supports the co-op’s business initiatives and objectives. Your curiosity and interest in the Marketing department and overall co-op’s goals combined with your ability to network with internal resources will allow you to complete tasks in a manner that reflects and helps drive the co-op’s culture and values. Your talents- time management, organization, proactive nature, personal confidence, strong communication skills and more -will help to achieve our business goals and larger social missions.

Responsibilities 

Provides administrative, project, and office technology support to divisional directors and managers within assigned sub departments
Manages calendaring functions for directors and managers
Expert user in workplace productivity tools focusing on Microsoft Office products
Plans and executes team travel, team events and meetings for sub-departments
Prepares presentations and assists in building agendas and meeting materials
Coordinates and supports activities such as office moves, IT support, budget reconciliation, new hire onboarding
Ability to effectively interact and represent REI with internal and external company contacts
Reconciles and tracks financial reports and spending
Identifies savings opportunities and participates in budget management when appropriate
Pursues process improvements to reduce resource time
Troubleshoots PC/software issues and acts as liaison to the IT Department
Provides overflow and backup support to other Administrative team members
Executes special projects as assigned by management

Bring your passion and expertise

Required
  • 5+ years administrative experience
  • Expert experience with MS Office Suite and web browsing/research
  • Experience with project site design and maintenance (e.g. Sharepoint)
  • Delivers effective communications; verbally, written, and over the phone.  Exercises discretion and diplomacy at all times
  • Works independently within scope of responsibilities, anticipates problems, and uses sound judgment to act appropriately
  • Demonstrates attention to detail, a commitment to accuracy and thoroughness
  • Actively participates and collaborates with others on one's own team and across REI for the achievement of business goals
  • Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities
  • Consolidates information from various sources including feedback from others to reach sound decisions
  • Considers the ultimate impact of decisions and actions on internal and external customers
  • Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work
  • Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals
  • Clearly conveys and accurately receives information by a variety of methods and in various situations
  • Builds rapport with people inside and outside the organization
  • Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals
  • Challenges the status quo, champions change and influences others to change
Preferred
  • Experience with HTML, Visio, and Access a plus
  • Ability to effectively troubleshoot office technology issues

At REI we offer an enviable work environment that has been recognized on the "100 Best Companies to Work For" list since the award's inception – 22 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 150 retail locations (and growing), REI offers unique competitive benefits to its more than 13,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

NEW YORK CORRECTION LAW
ARTICLE 23-A, Section 753
LICENSURE AND EMPLOYMENT OF PERSONS PREVIOUSLY CONVICTED OF ONE OR MORE CRIMINAL OFFENSES

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.