Sr. Administrative Assistant

Posted Date: Nov- 2-2021

Job ID: 22017

Job Type: Full Time

Job Function: Legal

City: Seattle

State: Washington

Store: Seattle HQ

Remote Eligible: No

Please visit the Covid-19 Hiring Updates before applying

What's cool about this job

This job contributes to REI’s success by providing a broad range of clerical and administrative duties for the Deputy General Counsels, staff attorney(s) and/or paralegals to assure completion of their work in a competent, responsive, and efficient manner. Perform as a collaborative team member within the Legal Department, providing assistance and guidance to others as necessary or advisable to accomplish the missions of the department and REI. Will have client contact requiring discretion and judgment and strict confidentiality. Models and acts in accordance with REI’s guiding values and mission.

  • Typing, formatting, proof-reading, assembling and distributing a wide variety of legal documents, including memoranda, contracts, and policy statements
  • Researching questions, obtaining information, coordinating and disseminating information, and following up on progress and status of projects within the Legal Department
  • Update Legal Team Sharepoint, organizational charts and contact lists
  • Receiving telephone calls and handling inquiries or relaying information as appropriate
  • Receiving digital mail for the department and distributing as appropriate; requisitioning and processing checks; and arranging travel, meetings and conference video, Teams and Zoom calls
  • Organize and maintain all files within the Legal Department in a timely and accurate manner
  • Provide administrative support to other members of the department as needed
  • Partner to other department executive assistants as needed; assist with onboarding new legal team employees
  • Administer the department’s electronic billing system and document management system; create matter workspaces as requested
  • Provide help and assistance to members of the legal staff regarding computer and/or software related questions and problems
  • Track and help Deputy General Counsels manage the department budget

Bring your passion and expertise

  • Associates degree required (Bachelor’s degree desirable)
  • At least four years experience as legal secretary in a mid-size (25+ attorney) or larger law firm or in-house legal department (executive secretarial experience desirable)
  • Excellent written and verbal communication skills in English to produce high-quality, error-free material with law-related content
  • Must have familiarity with or understanding of technical legal terminology
  • Familiarity with the drafting and editing process of legal documents and general knowledge of legal documents such as contracts, real estate documents, summons and complaints, and discovery documents
  • High facility with MS Office software and familiarity with web-based productivity tools
  • Excellent organizational abilities, with a focus on advance planning
  • Strong initiative and ability to work independently exercising good judgment and discretion
  • Enjoyment of fast-paced work environment with high level of interaction with internal business clients
  • Alignment with REI’s core values and a strong affinity for REI’s mission and the products and services the company sells 
  • Actively participates and collaborates with others on one's own team and across REI for the achievement of business goals
  • Flexible in one's viewpoints and positions in order to support the direction taken by others at REI
  • Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities
  • Consolidates information from various sources including feedback from others to reach sound decisions
  • Considers the ultimate impact of decisions and actions on internal and external customers
  • Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work
  • Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals. 
  • Clearly conveys and accurately receives information by a variety of methods and in various situations
  • Builds rapport with all kinds of people inside and outside the organization
  • Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals
  • Challenges the status quo, champions change and influences others to change

At REI we offer an enviable work environment that Fortune Magazine has recognized on the "100 Best Places to Work" list since the award's inception – 23 years in a row! Sure, we work hard, but it’s balanced with time off to play—a strategy that works for us as we continue to grow and thrive. Want to enjoy a workplace where you can be yourself, be heard and be respected while having a job that challenges you? This is the place.

With more than 160 retail locations (and growing), REI offers unique competitive benefits to its more than 15,000 employees, including healthcare, gear and apparel discounts, free equipment rentals and challenge grants to help employees reach personal outdoor goals, generous retirement plan contributions, public transit subsidy, adoptions assistance, paid sabbaticals, and more.

REI is an Equal Opportunity Employer

ARTICLE 23-A, Section 753

§753. Factors to be considered concerning a previous criminal conviction; presumption.

1. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall consider the following factors:

(a) The public policy of this state, as expressed in this act, to encourage the licensure and employment of persons previously convicted of one or more criminal offenses.

(b) The specific duties and responsibilities necessarily related to the license or employment sought or held by the person.

(c) The bearing, if any, the criminal offense or offenses for which the person was previously convicted will have on his fitness or ability to perform one or more such duties or responsibilities.

(d) The time which has elapsed since the occurrence of the criminal offense or offenses.

(e) The age of the person at the time of occurrence of the criminal offense or offenses.

(f) The seriousness of the offense or offenses.

(g) Any information produced by the person, or produced on his behalf, in regard to his rehabilitation and good conduct.

(h) The legitimate interest of the public agency or private employer in protecting property, and the safety and welfare of specific individuals or the general public.

2. In making a determination pursuant to section seven hundred fifty-two of this chapter, the public agency or private employer shall also give consideration to a certificate of relief from disabilities or a certificate of good conduct issued to the applicant, which certificate shall create a presumption of rehabilitation in regard to the offense or offenses specified therein.